2nd Meeting Minutes

RSMU Class 2008/2009 Graduation
[MEETING DATE]22/11/08
[MEETING TIME]3.00PM
[MEETING LOCATION]6th floor study room

MEETING CALLED TO ORDER BY Gan Boon Chye 315pm
SUBJECT OF MEETING Venue in Malaysia
FACILITATOR Gan Boon Chye
NOTE TAKER ( Secretary) Saraswathy Ramasamy

ATTENDEES
1. Gan Boon Chye
2. Azmuneer Muhammed
3. Saraswathy Ramasamy
4. Lonny Chen Ahmad
5. Nadia Hamimah Kamaludin
6. Nurullisa Rashid
7. Siti Anis Zamrah
8. Yee Sze Voon
9. Tan Ling Tze
10. Lee Yan Han
11. Yuvaraj Kunasagaram
12. Aznul Hafiz Abu Shahid
13. Ponnalagi
14. Balasubramaniam
15. S.Sumathi

Agenda topics
1) General announcement by the EXCO
2) Approval and analysis of past minutes (Read by secretary/vice secretary then analyzed by everyone)
3) Open Issues discussion (e.g. Venue in Malaysia)
4) Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
5) Any Other Business

[TIME ALLOTTED]3.15pm
[AGENDA TOPIC]General Announcement
[PRESENTER]Gan Boon Chye
DISCUSSION Gan Boon Chye announced to all 6th course students to hand in their Biodata form to Gerard by this Sunday (23/11/08) and photos/videos to Tang Ray Yank by this coming Monday (26/11/08). The Biodata form can be downloaded from the blog itself and the photos/videos can be send via email.
PERSON RESPONSIBLE DEADLINE
Gerard 23/11/08
Tang Ray Yank 26/11/08

[TIME ALLOTTED]3.17PM
[AGENDA TOPIC]Approval and analysis of past minutes
[PRESENTER]Lonny Chen Ahmad
DISCUSSION The first reading of past minute (15/11/08) by Lonny Chen Ahmad to keep track of every team work progress.
PERSON RESPONSIBLE DEADLINE
1.Saraswathy Ramasamy
2. Lonny Chen Ahmad

[TIME ALLOTTED]3.22PM
[AGENDA TOPIC]Open issues discussion
[PRESENTER]Aznul Hafiz Abu Shahid
DISCUSSION Venue in Malaysia :
1. Date and Time : Dewan Merak Kayangan will be the venue in Malaysia. Sze Voon will submit more pictures of interior part of the hall by Monday. According to Aznul Hafiz Abu Shahid, the informed dates are 7th (dinner) or 16th Aug 2008 (lunch). Tan Ling Tze and Yuvaraj Kunasagaram suggested that it will more convenient and appropriate to have it during lunch (16/11/08). Therefore, Munir advised to all 6th course students to informed their parents about it earlier regarding the time and place of the event. The event will be 3 hours long.
2. Cost : The total cost of the hall is rm 19600 including of deposit of rm 5000. Munir suggested to allocate places for senior and juniors of RSMU to fill the quota of the hall, 400 ppl.
3. Banking : Nadia announced that money will collected form every 6th course student for the event in Malaysia by online banking. There are 2 ways suggested :
a. Maybank2u – for student to do immediate online banking but students are informed to email her the receipt 1 hour after transaction.
b. Banking in Malaysia by students’s parents – students are informed to email her the receipt 2 days after transaction.
Nadia also stated that no cash deposits. Therefore to student who doesn’t have online banking, money will be collected and one person will be in charged of banking the money.
Student will be charged rm 200/person.
4. Menu : Aznul explained that the menu are changeable but they aren’t able to provide Chinese foods. As an alternatives,western food will be served as a replacement.
CONCLUSIONS Seconded by Gan Boon Chye. Each students are responsible to allocate each table that consist of 10 sittings.
PERSON RESPONSIBLE DEADLINE
Voting pole will be put up to get the actual amount of people coming to the event.
Aznul Hafiz Abu Shahid Monday (02/12/08)
Gan Boon Chye

[TIME ALLOTTED]4.00pm
[AGENDA TOPIC]Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
[PRESENTER]1.Tan Ling Tze 2. Yuvaraj Kunasagaram
DISCUSSION 1.Invitation letter and registration :Ling Tze has updated the information on the blog regarding the procedures ans steps for registration in Moscow. Lisa explained that parents that wont be staying in Moscow for more than 3 days ,wouldn’t have to register but its not safe. Lisa also suggested that ,there is a tour agent, En.Azmi who provides tour services to Moscow.
Munir advised to all 6th course students to clearly inform visiting parents on things should and shouldn’t do before entering Moscow (eg immigration card).
2. Sponsorship : Everyone is in charged in searching for sponsors. Suggested sponsors are Mara, Jpa and Russian Resources.
CONCLUSIONS Visiting parents are advise to register to avoid any complications. Yuvaraj Kunasagaram, Gan Boon Chye and Munir will be seeing the Rector personally to inform him on the event.
PERSON RESPONSIBLE DEADLINE
Gan Boon Chye , Azmuneer Muhammed and Yuvaraj Kunasagaram
Wednesday(28/11/08)

MEETING ADJOURNED BY Gan Boon Chye 4.05pm