1st Meeting Minutes

RSMU Class 2008/2009 Graduation Meeting Minutes
[MEETING DATE]15/11/08
[MEETING TIME] 6PM
[MEETING LOCATION]6th floor study room

MEETING CALLED TO ORDER BY Gan Boon Chye 6.20pm
SUBJECT OF MEETING Venue in Malaysia
FACILITATOR Gan Boon Chye
NOTE TAKER (Vice Secretary) Lonny Chen Ahmad
ATTENDEES
1. Gan Boon Chye
2. Azmuneer Muhammed
3. Nurullisa Rashid
4. Nadia Hamimah Kamaludin
5. Lonny Chen Ahmad
6. Ooi Yong Lin
7. Siti Anis Zamrah
8. Yee Sze Voon
9. Nicholas Hii Ding Wei
10. Bibiana Ching Pei Jun
11. Tan Ling Tze
12. Aznul Hafiz Abu Shahid
13. Norzaher Ismail
14. Ahmad Zharif Hussin
15. Balasubramaniam

Agenda topics
1) General announcement by the EXCO
2) Approval and analysis of past minutes (Read by secretary/vice secretary then analyzed by everyone)
3) Open Issues discussion (e.g. Venue in Malaysia)
4) Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
5) Any Other Business

[TIME ALLOTTED]6.10pm
[AGENDA TOPIC] General Announcement
[PRESENTER]Gan Boon Chye
DISCUSSION Gan Boon Chye announced that Lisa will be holding a new post as a public relation officer in the committee , that will be responsible to coordinate and updates information not only between the Malaysian students but as well as the other 6th course foreign students.
CONCLUSIONS Seconded by Azmuneer Muhammed and Nadia Hamimah Kamaludin.

[TIME ALLOTTED]6.15PM
[AGENDA TOPIC]Approval and analysis of past minutes
[PRESENTER]Gan Boon Chye
DISCUSSION Reading of past minutes by the secretary or vice secretary in the future meetings to keep in track of every team work progress.
CONCLUSIONS Seconded by Nurullisa Rashid.
ACTION ITEMS
Starting from the next coming meeting, secretary or vice have to present past minutes and then analyzed by everyone.
PERSON RESPONSIBLE
1.Saraswathy Ramasamy
2. Lonny Chen Ahmad

[TIME ALLOTTED]6.18PM
[AGENDA TOPIC]Open issues discussion
[PRESENTER]Yee Sze Voon
DISCUSSION Venue in Malaysia :
The Perdana Ballroom suggested by Yee Sze Voon located in Bukit Jalil Golf & Country Resort. It also comes along with an international buffet serving , PA system and decorations/backdrop. The price is cheap (rm 45 per head). Sze Voon showed us the pictures of the entrance to the hall.
CONCLUSIONS Sze Voon will submit more pictures of interior part of the hall by Monday.
ACTION ITEMS Gan Boon Chye requested to prolong time for the hall reservation.
PERSON RESPONSIBLE Yee Sze Voon
DEADLINE Monday (17/11/08)

[TIME ALLOTTED]6.30pm
[AGENDA TOPIC]Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
[PRESENTER]1.Gan Boon Chye2.Tan Ling Tze3.Bibiana Ching
DISCUSSION
1.Biodata Form : Forms will be put up in the blog for the convenience of everyone and to save cost. Forms that are already filled should be hand in to Gerard by 21.11.08.
2.Invitation letter :Ling Tze announced that the last date ( 31.11.08) for everyone to submit parent’s passport copy and other documents for the invitation letter. Ling Tze and Bibiana also found an agent that handles the invitation letter for parents coming to Moscow for the graduation ( $15/person).
3.Registration : Parents that are coming have to be registered either in the university, hostel or hotel but were told that to register in the university will be time consuming and the hostel admin is not providing that service.
4.Visa : Bibiana explained the types of visa that are offered by the Russian Embassy in Malaysia.They are:-
I. 1 working day visa : rm 385
II. 2-3 working day visa : rm295
III. 7 working day visa -
2 ways : rm 211
1 way : rm 123
CONCLUSIONS Ling Tze and Bibiana will be finding more information and updates regarding the registration in Moscow.
ACTION ITEMS
1.Gerard will be collecting the biodata/personal details by 21.11.08.
2. Ling Tze and Bibiana will have to find more information regarding the registration in Moscow.
PERSON RESPONSIBLE & DEADLINE
1.Gerard 21.11.08
2. Tan Ling Tze & Bibiana Next meeting

MEETING ADJOURNED BY Gan Boon Chye 6.55pm
MEETING MINUTES PREPARED BY Lonny Chen Ahmad