3rd Meeting Minutes by Saraswathy

RSMU Class 2008/2009 Graduation
[MEETING DATE]17/02/09
[MEETING TIME]9.00PM
[MEETING LOCATION]ROOM 7-08

MEETING CALLED TO ORDER BY Gan Boon Chye 9.00pm
SUBJECT OF MEETING :
FACILITATOR Gan Boon Chye
NOTE TAKER ( Secretary) Saraswathy Ramasamy

ATTENDEES
1. Gan Boon Chye
2. Azmuneer bin Muhammed Kifli
3. Saraswathy Ramasamy
4. Nadia Hamimah Kamaludin
5. Janet LeeHoong May
6. Fu Mei Sian
7. Siti Anis Zamrah
8. Yee Sze Voon
9. Tan Ling Tze
10. Lee Yan Han
11. Yuvaraj Gunasagaram
12. Aznul Hafiz Abu Shahid
13. Ponnalagi Subramaniam
14. Balasubramaniam Chelliah
15 Sumathi Sellaban
16. Tang Ray Yank
17. Ooi Yong Lin
18. Tan Boon Chin
19. Navin Kumar Sellapan
20. Yogambigai Sri Raman
21. Gerrard Lawrence
22. Dzul Al Kamal B Dawam
23. Nor Zaher B.Ismail
24. Abdullah Hanif B.Rosdi
25. Mohd Aizuddin B. Yusof
26. Mohd Jazzman B Che Rahim
27. Ahmad Zharif B Hussein
28. Hii Ding Wei

Agenda topics
1) General announcement by the EXCO
2) Open Issues discussion
3) Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
4) Any Other Business

[TIME ALLOTTED]9.00pm
[AGENDA TOPIC]General Announcement
[PRESENTER]Gan Boon Chye
DISCUSSION Gan Boon Chye announced to all 6th course students that a new committee for the Malaysian reception will be formed soon. Muneer Zhariff and Aznol will be in charge of these committee. The Russian Graduation committee will be reshuffled too.
CONCLUSION:
ACTION:
PERSON RESPONSIBLE: Muneer, Zhariff and Aznol

[TIME ALLOTTED] 9; 20PM
[AGENDA TOPIC] Open issues discussion
[PRESENTER] Gan Boon Chye
DISCUSSION:
Formed a new team which will be in charge of appostillisation of our diploms.The team consists of Yuvaraj,Sze Woon ,Hanif and Mohd Jazzman B Che Rahim.The team will find more informations about appostillisation and will update us later.
CONCLUSION:Seconded by Azmuneer
ACTION: Find more informations
PERSON RESPONSIBLE: Yuvaraj, Sze Woon, Hanif and Mohd Jazzman B Che Rahim
DEADLINE:Next meeting

[TIME ALLOTTED]9.30pm
[AGENDA TOPIC]Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
[PRESENTER]1.Gerrard Lawrence 2. Tang Ray Yank 3. Dzul Al Kamal B Dawam 4.Fu Mei Sian

DISCUSSION
1.Year Book :
Gerrard explained that publishing the year book in Malaysia is expensive, so the committee decided to publish it in Moscow. The Team came up with two different designs. The first design is cheaper which will cost 660 rub and the other one is 1060 rub. Voting pole will be put to decide which design to choose.

2.Multimedia:
The multimedia team will get the equipments for their presentation from the Christian Fellowship. Ray Yank requested all the students to submit more videos and photos. Sze Woon who is in charge of photography will inform the date and place for the photography session as soon as possible.

3.Robes:
All the 6th year students need to pay 500 rub down payment for the robes by 25th February to Nadia. The date to take measurements will be informed soon.

4.Visa, Ticket and Accommodation.
Fu Mei Sian explained that Singapore Airlines only requires minimum purchase of 2 tickets to attain the price of RM3680 excluding visa. The team will find more informations about the visa and will update in our blog.Students who are interested with Janet’s suggestion,need to give their names to Janet or Mei Sian before 25th feb and need to pay RM 500 as deposit to book the seats. For now the suggested date for booking is 28 th June 2009.

CONCLUSIONS: To avoid problems, students are requested to book the air tickets for their parents on 27th or 28th of June 2009

ACTION ITEMS: PERSON RESPONSIBLE DEADLINE
1.Nadia will be collecting money for 1.Nadia 25.02.09
robes

2.Janet and the team will have to find out more informations about air ticket and visa

MEETING ADJOURNED BY Gan Boon Chye 10.30pm

Brief version. Only important details are published here.

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2nd Meeting Minutes

RSMU Class 2008/2009 Graduation
[MEETING DATE]22/11/08
[MEETING TIME]3.00PM
[MEETING LOCATION]6th floor study room

MEETING CALLED TO ORDER BY Gan Boon Chye 315pm
SUBJECT OF MEETING Venue in Malaysia
FACILITATOR Gan Boon Chye
NOTE TAKER ( Secretary) Saraswathy Ramasamy

ATTENDEES
1. Gan Boon Chye
2. Azmuneer Muhammed
3. Saraswathy Ramasamy
4. Lonny Chen Ahmad
5. Nadia Hamimah Kamaludin
6. Nurullisa Rashid
7. Siti Anis Zamrah
8. Yee Sze Voon
9. Tan Ling Tze
10. Lee Yan Han
11. Yuvaraj Kunasagaram
12. Aznul Hafiz Abu Shahid
13. Ponnalagi
14. Balasubramaniam
15. S.Sumathi

Agenda topics
1) General announcement by the EXCO
2) Approval and analysis of past minutes (Read by secretary/vice secretary then analyzed by everyone)
3) Open Issues discussion (e.g. Venue in Malaysia)
4) Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
5) Any Other Business

[TIME ALLOTTED]3.15pm
[AGENDA TOPIC]General Announcement
[PRESENTER]Gan Boon Chye
DISCUSSION Gan Boon Chye announced to all 6th course students to hand in their Biodata form to Gerard by this Sunday (23/11/08) and photos/videos to Tang Ray Yank by this coming Monday (26/11/08). The Biodata form can be downloaded from the blog itself and the photos/videos can be send via email.
PERSON RESPONSIBLE DEADLINE
Gerard 23/11/08
Tang Ray Yank 26/11/08

[TIME ALLOTTED]3.17PM
[AGENDA TOPIC]Approval and analysis of past minutes
[PRESENTER]Lonny Chen Ahmad
DISCUSSION The first reading of past minute (15/11/08) by Lonny Chen Ahmad to keep track of every team work progress.
PERSON RESPONSIBLE DEADLINE
1.Saraswathy Ramasamy
2. Lonny Chen Ahmad

[TIME ALLOTTED]3.22PM
[AGENDA TOPIC]Open issues discussion
[PRESENTER]Aznul Hafiz Abu Shahid
DISCUSSION Venue in Malaysia :
1. Date and Time : Dewan Merak Kayangan will be the venue in Malaysia. Sze Voon will submit more pictures of interior part of the hall by Monday. According to Aznul Hafiz Abu Shahid, the informed dates are 7th (dinner) or 16th Aug 2008 (lunch). Tan Ling Tze and Yuvaraj Kunasagaram suggested that it will more convenient and appropriate to have it during lunch (16/11/08). Therefore, Munir advised to all 6th course students to informed their parents about it earlier regarding the time and place of the event. The event will be 3 hours long.
2. Cost : The total cost of the hall is rm 19600 including of deposit of rm 5000. Munir suggested to allocate places for senior and juniors of RSMU to fill the quota of the hall, 400 ppl.
3. Banking : Nadia announced that money will collected form every 6th course student for the event in Malaysia by online banking. There are 2 ways suggested :
a. Maybank2u – for student to do immediate online banking but students are informed to email her the receipt 1 hour after transaction.
b. Banking in Malaysia by students’s parents – students are informed to email her the receipt 2 days after transaction.
Nadia also stated that no cash deposits. Therefore to student who doesn’t have online banking, money will be collected and one person will be in charged of banking the money.
Student will be charged rm 200/person.
4. Menu : Aznul explained that the menu are changeable but they aren’t able to provide Chinese foods. As an alternatives,western food will be served as a replacement.
CONCLUSIONS Seconded by Gan Boon Chye. Each students are responsible to allocate each table that consist of 10 sittings.
PERSON RESPONSIBLE DEADLINE
Voting pole will be put up to get the actual amount of people coming to the event.
Aznul Hafiz Abu Shahid Monday (02/12/08)
Gan Boon Chye

[TIME ALLOTTED]4.00pm
[AGENDA TOPIC]Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
[PRESENTER]1.Tan Ling Tze 2. Yuvaraj Kunasagaram
DISCUSSION 1.Invitation letter and registration :Ling Tze has updated the information on the blog regarding the procedures ans steps for registration in Moscow. Lisa explained that parents that wont be staying in Moscow for more than 3 days ,wouldn’t have to register but its not safe. Lisa also suggested that ,there is a tour agent, En.Azmi who provides tour services to Moscow.
Munir advised to all 6th course students to clearly inform visiting parents on things should and shouldn’t do before entering Moscow (eg immigration card).
2. Sponsorship : Everyone is in charged in searching for sponsors. Suggested sponsors are Mara, Jpa and Russian Resources.
CONCLUSIONS Visiting parents are advise to register to avoid any complications. Yuvaraj Kunasagaram, Gan Boon Chye and Munir will be seeing the Rector personally to inform him on the event.
PERSON RESPONSIBLE DEADLINE
Gan Boon Chye , Azmuneer Muhammed and Yuvaraj Kunasagaram
Wednesday(28/11/08)

MEETING ADJOURNED BY Gan Boon Chye 4.05pm

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1st Meeting Minutes

RSMU Class 2008/2009 Graduation Meeting Minutes
[MEETING DATE]15/11/08
[MEETING TIME] 6PM
[MEETING LOCATION]6th floor study room

MEETING CALLED TO ORDER BY Gan Boon Chye 6.20pm
SUBJECT OF MEETING Venue in Malaysia
FACILITATOR Gan Boon Chye
NOTE TAKER (Vice Secretary) Lonny Chen Ahmad
ATTENDEES
1. Gan Boon Chye
2. Azmuneer Muhammed
3. Nurullisa Rashid
4. Nadia Hamimah Kamaludin
5. Lonny Chen Ahmad
6. Ooi Yong Lin
7. Siti Anis Zamrah
8. Yee Sze Voon
9. Nicholas Hii Ding Wei
10. Bibiana Ching Pei Jun
11. Tan Ling Tze
12. Aznul Hafiz Abu Shahid
13. Norzaher Ismail
14. Ahmad Zharif Hussin
15. Balasubramaniam

Agenda topics
1) General announcement by the EXCO
2) Approval and analysis of past minutes (Read by secretary/vice secretary then analyzed by everyone)
3) Open Issues discussion (e.g. Venue in Malaysia)
4) Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
5) Any Other Business

[TIME ALLOTTED]6.10pm
[AGENDA TOPIC] General Announcement
[PRESENTER]Gan Boon Chye
DISCUSSION Gan Boon Chye announced that Lisa will be holding a new post as a public relation officer in the committee , that will be responsible to coordinate and updates information not only between the Malaysian students but as well as the other 6th course foreign students.
CONCLUSIONS Seconded by Azmuneer Muhammed and Nadia Hamimah Kamaludin.

[TIME ALLOTTED]6.15PM
[AGENDA TOPIC]Approval and analysis of past minutes
[PRESENTER]Gan Boon Chye
DISCUSSION Reading of past minutes by the secretary or vice secretary in the future meetings to keep in track of every team work progress.
CONCLUSIONS Seconded by Nurullisa Rashid.
ACTION ITEMS
Starting from the next coming meeting, secretary or vice have to present past minutes and then analyzed by everyone.
PERSON RESPONSIBLE
1.Saraswathy Ramasamy
2. Lonny Chen Ahmad

[TIME ALLOTTED]6.18PM
[AGENDA TOPIC]Open issues discussion
[PRESENTER]Yee Sze Voon
DISCUSSION Venue in Malaysia :
The Perdana Ballroom suggested by Yee Sze Voon located in Bukit Jalil Golf & Country Resort. It also comes along with an international buffet serving , PA system and decorations/backdrop. The price is cheap (rm 45 per head). Sze Voon showed us the pictures of the entrance to the hall.
CONCLUSIONS Sze Voon will submit more pictures of interior part of the hall by Monday.
ACTION ITEMS Gan Boon Chye requested to prolong time for the hall reservation.
PERSON RESPONSIBLE Yee Sze Voon
DEADLINE Monday (17/11/08)

[TIME ALLOTTED]6.30pm
[AGENDA TOPIC]Presentation and updates from every team leader (Multimedia, Publishing, Robe, Programme, Transport & Visa)
[PRESENTER]1.Gan Boon Chye2.Tan Ling Tze3.Bibiana Ching
DISCUSSION
1.Biodata Form : Forms will be put up in the blog for the convenience of everyone and to save cost. Forms that are already filled should be hand in to Gerard by 21.11.08.
2.Invitation letter :Ling Tze announced that the last date ( 31.11.08) for everyone to submit parent’s passport copy and other documents for the invitation letter. Ling Tze and Bibiana also found an agent that handles the invitation letter for parents coming to Moscow for the graduation ( $15/person).
3.Registration : Parents that are coming have to be registered either in the university, hostel or hotel but were told that to register in the university will be time consuming and the hostel admin is not providing that service.
4.Visa : Bibiana explained the types of visa that are offered by the Russian Embassy in Malaysia.They are:-
I. 1 working day visa : rm 385
II. 2-3 working day visa : rm295
III. 7 working day visa -
2 ways : rm 211
1 way : rm 123
CONCLUSIONS Ling Tze and Bibiana will be finding more information and updates regarding the registration in Moscow.
ACTION ITEMS
1.Gerard will be collecting the biodata/personal details by 21.11.08.
2. Ling Tze and Bibiana will have to find more information regarding the registration in Moscow.
PERSON RESPONSIBLE & DEADLINE
1.Gerard 21.11.08
2. Tan Ling Tze & Bibiana Next meeting

MEETING ADJOURNED BY Gan Boon Chye 6.55pm
MEETING MINUTES PREPARED BY Lonny Chen Ahmad

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